AI agents & automation

Today, it's a spreadsheet.

Tomorrow, it's an agent that runs it.

We turn the spreadsheets and manual work your team runs today into AI agents that handle the job end to end — reading your data, applying your rules, and taking action across the tools you already use.

Xops_master.xlsx
ABCD
1VendorInvAmountStatus
2Acme Co4821£1,120Open
3Globex4822£240Flag
4Initech4823£940Paid
5Umbrella4824£2,300Open
6Soylent4825£610Paid
Sheet1+
AP Agent128 invoices
Recon0 mismatches
ReportingMon · 07:00
Support24/7 live
Onboarding12 active
What an agent actually is

Not a chatbot. A worker.

A chatbot answers questions. An agent does the job — start to finish, on its own — and knows when to bring a human in.

01

Reads your data

Pulls from your sheets, inbox, documents and systems — and actually understands what's in them.

Sources
SheetsQ3_ops.xlsx
Inbox142 threads
Docs/contracts
SystemsXero · CRM
02

Decides with your rules

Applies your logic and judgement, grounded in your data — not generic guesswork.

Your rules
if amount > £1k
→ route to review
matched · grounded in data
03

Takes action in your tools

Updates records, sends files, triggers the next step — real work, not a draft reply.

Actions
Updated recordCRM
Sentinvoice.pdf
Triggeredpayment run
04

Knows when to escalate

Handles the routine on its own and flags the edge cases for a human. No silent mistakes.

Queue
Routine · 142auto
Routine · 38auto
Edge case · to humanflag
Wired into your stack

Plugs into the tools you already run.

Agents work where your business already works — no rip-and-replace, no new system to learn.

Google Sheets
Excel
Gmail
Outlook
Slack
QuickBooks
Xero
HubSpot
Stripe
Shopify
WhatsApp
Notion
Example agents

Agents doing real work.

A few of the jobs we've handed to agents. Yours start from whatever's eating your team's time.

AP Agent
Accounts payable
WHENInvoice lands in the inbox
DOESReads it, matches the PO, queues it for payment
PO match · payment queue
INV-4821 · Acmematched
INV-4822 · Globexqueued
INV-4823 · Initechmatched
Recon Agent
Reconciliation
WHENEvery night at close
DOESMatches transactions and flags what doesn't tie out
reconciliation412 matched
TXN 8842ok
TXN 8843ok
TXN 8844flag
TXN 8845ok
Reporting Agent
Management reporting
WHENMonday, 7am
DOESPulls the numbers, builds the report, sends it round
weekly report
Support Agent
Customer support
WHENA customer message arrives
DOESAnswers from your docs, files the ticket, escalates the hard ones
ticket #2291
“How do I reset my plan?”
Answered from docs · ticket filed
Onboarding Agent
Client onboarding
WHENA new client signs
DOESSets up accounts, sends the welcome, books the kickoff
new client · setup
Account created
Welcome sent
Kickoff booked
Inventory Agent
Stock & reordering
WHENStock dips below threshold
DOESReorders from the supplier and updates the sheet
stock levelthreshold 20

What changes

What changes

Hours back. Errors gone. Nothing dropped.

What businesses get when the manual work moves to agents.

0

%

%

of repetitive tasks handled automatically

of repetitive tasks handled automatically

24

24

/7

/7

always on — nights, weekends, peaks

always on - nights, weekends, peaks

0

×

×

faster turnaround on routine work

faster turnaround on routine work

Got something you need built?

Got something you need built?

Tell us the problem — the spreadsheet you've outgrown, the tools that won't talk, the thing you wish your software just did. We'll tell you the fastest, leanest way to solve it.

Tell us the problem — the spreadsheet you've outgrown, the tools that won't talk, the thing you wish your software just did. We'll tell you the fastest, leanest way to solve it.

Stay
connected

Practical tips on systems and lead generation. One email a month, no filler.

Contact

hello@aquilontech.com

10 Brindley Pl, Birmingham B1 2JB

©2026 Aquilon Tech Limited, All Rights Reserved.