AI agents & automation

Today, it's a spreadsheet.

Tomorrow, it's an agent that runs it.

We turn the spreadsheets and manual work your team runs today into AI agents that handle the job end to end — reading your data, applying your rules, and taking action across the tools you already use.

Xops_master.xlsx
ABCD
1VendorInvAmountStatus
2Acme Co4821£1,120Open
3Globex4822£240Flag
4Initech4823£940Paid
5Umbrella4824£2,300Open
6Soylent4825£610Paid
Sheet1+
What an agent actually is

Not a chatbot. A worker.

A chatbot answers questions. An agent does the job — start to finish, on its own — and we keep a human in the loop by preference: it runs the routine, a person signs off on anything that matters.

01

Understands your data

Pulls from your sheets, inbox, documents and systems — and actually understands what's in them.

Sources
SheetsQ3_ops.xlsx
Inbox142 threads
Docs/contracts
SystemsXero · CRM
02

Decides with your rules

Applies your logic and judgement, grounded in your data — not generic guesswork.

Your rules
if amount > £1k
→ route to review
✓ matched · grounded in data
03

Takes action in your tools

Updates records, sends files, triggers the next step — real work, not a draft reply.

Actions
✓Updated recordCRM
✓Sentinvoice.pdf
→Triggeredpayment run
04

Human in the loop, by default

Handles the routine on its own and routes anything material to a person for sign-off. No silent mistakes.

Queue
Routine · 142auto
Routine · 38auto
Edge case · to humanflag
Wired into your stack

Plugs into the tools you already run.

Agents work where your business already works — no rip-and-replace, no new system to learn.

Google Sheets
Excel
Gmail
Outlook
Slack
QuickBooks
Xero
HubSpot
Stripe
Shopify
WhatsApp
Notion
Example agents

Agents doing real work.

A few of the jobs we've handed to agents. Yours start from whatever's eating your team's time.

AP Agent
Accounts payable
WHENInvoice lands in the inbox
↓
DOESReads it, matches the PO, queues it for payment
PO match · payment queue
INV-4821 · Acmematched
INV-4822 · Globexqueued
INV-4823 · Initechmatched
Recon Agent
Reconciliation
WHENEvery night at close
↓
DOESMatches transactions and flags what doesn't tie out
reconciliation412 matched
TXN 8842ok
TXN 8843ok
TXN 8844flag
TXN 8845ok
Reporting Agent
Management reporting
WHENMonday, 7am
↓
DOESPulls the numbers, builds the report, sends it round
weekly report
✓Report sent · 7:00am
Support Agent
Customer support
WHENA customer message arrives
↓
DOESAnswers from your docs, files the ticket, escalates the hard ones
ticket #2291
“How do I reset my plan?”
Answered from docs · ticket filed
Onboarding Agent
Client onboarding
WHENA new client signs
↓
DOESSets up accounts, sends the welcome, books the kickoff
new client · setup
✓Account created
✓Welcome sent
✓Kickoff booked
Inventory Agent
Stock & reordering
WHENStock dips below threshold
↓
DOESReorders from the supplier and updates the sheet
stock levelthreshold 20
✓Reorder placed · sheet updated

What changes

Hours back. Errors gone. Nothing dropped.

What businesses get when the manual work moves to agents.

90

%

of repetitive tasks handled automatically

24

/7

always on — nights, weekends, peaksalways on - nights, weekends, peaks

3

×

faster turnaround on routine work

Got something you need built?

Tell us the problem — the spreadsheet you've outgrown, the tools that won't talk, the thing you wish your software just did. We'll tell you the fastest, leanest way to solve it.